List of all Officer/Board positions and a description of duties/responsibilities:
· President: The President shall preside at meetings of the Beckman Baseball Boosters and any meetings of the Board. The President shall appoint chairs of any and all committees determined to be useful or necessary in the operation of the Beckman Baseball Boosters, with the exception of the Nominating Committee. The President shall be the contact person for the Committee Heads. The President, or its designee, shall represent the organization at any Beckman High School or Tustin Unified School District meeting.
· 1st Vice President - Fundraising: The 1st Vice-President shall assist the President and assume the duties of President during any absence of the President. The 1st Vice-President shall serve on an as needed basis as an ex officio member of any committee as requested by that committee chair. The 1st Vice-President shall also facilitate fundraising events.
· 2nd Vice President – Volunteer Coordinator: The 2nd Vice President shall be responsible for implementing and coordinating the family time commitment required of all Beckman Baseball families as well as marketing the Beckman Baseball Program in the community.
· 3rd Vice President – Webmaster: The 3rd Vice President shall maintain, update and facilitate the program website.
· Secretary: The Secretary shall keep an accurate record of all meetings of the Beckman Baseball Boosters, record attendance at each Board meeting, and any meetings of its Officers. Minutes of meetings shall be available to any interested parties upon request. The Secretary shall maintain an accurate roster of Officers, Board members and all Committee Chairs. The Secretary shall be in charge of any correspondence.
· Treasurer: The Treasurer shall have charge of all funds of the organization and shall be responsible for the collection, deposit, and accounting of all monies. The Treasurer shall pay all expenses and shall prepare a monthly statement of income and expenditures. All expenditures shall require Board authority. The President, 1st Vice-President, Treasurer, and Secretary shall have signatory authority as to bank accounts. In all instances, two signatures shall be required to appear on any check.
· Parliamentarian: The Parliamentarian shall advise the Board on matters of parliamentary procedure and shall also assume the following duties and responsibilities: (i) attend all meetings of the Booster Club and all Executive Board meetings and give necessary advice in parliamentary procedure when requested in accordance to Robert’s Rules of Order, Newly Revised; (ii) call the first meeting of the Nominating Committee and give instructions regarding the procedure by which the Nominating Committee shall conduct its purpose, including an explanation of the eligibility requirements to hold office, which offices are to be filled, and those sections of the Bylaws that pertain to the conduct of the Nominating Committee. The Parliamentarian conducts the election of the chairman of the Nominating Committee. The Parliamentarian does not automatically serve as a member of the committee unless elected to it. The Parliamentarian, if not a member of the Nominating Committee, should be available for any questions by telephone, electronic mail or in person at a specific location; (iii) review and study the Booster Club Bylaws annually. If changes are required, ask the President to appoint a committee for this review; and (iv) assist with the formation of a Bylaw Committee, if determined necessary, which shall consists of at least three (3) and no more than five (5) members.
